Open House Board — Back Office

Listing Services coordination

Agent board

Hot sheet preview

Active Coming soon Pipeline Description

Open house availability

Visible to agents — tell them when they can host.

Back office login

Staff access for Listing Services.

Email Password

Request history — by listing

Every approved open house. Mark one done once its flyers are handled — printed, emailed, or both.

Agents pick themselves from this list on the request forms instead of retyping their info. New agents are added automatically the first time they submit.

Change my password

Current password New password (8+ characters)

Add an agent

Name AREG email

Follow Up Boss number

DRE #

Needs attention

Out-of-date dates and missing details that agents or emails are relying on. Fix them here, or from the Needs attention tab any time.

New listing

What stage is this listing in?

Pick one to start — you can change it any time.

New listing

Add a listing

Market status

Address Price (optional — type it however you like)

Go-live date

…or describe it

Use the date picker when you know the day. Otherwise type something like “Next week” — leave both blank for “Date TBD”.

Listing agent (required)

MLS number

Listing agent phone

Listing agent email

Category

Sale type

Property type

Multi-unit type

Bedrooms

Bathrooms

Square footage

Offers received

Listing source (staff only — hidden from agents)

Occupied

Lockbox on site

Agent intel — loan types, grants, tips (visible to agents) Notes (visible to agents)

Open houses available

Auto-approve open houses

Open house availability (visible to agents) First day open houses allowed (optional)

Blackout after going to market. Agents cannot request a date before this one.

Access instructions (PRIVATE — only emailed to approved agents)

Unsaved changes

You've made changes to this listing that haven't been saved yet.

Add a staff member

Name

Email

Access level

Password

Only a Super admin can change an existing person's role or reset their password.

Which emails should this person get?

When an agent submits a request (needs review)

When an open house is approved (with calendar invite)

Edit

Edit open house times

Date

Start

End

No emails go out for this change. If the open house was already approved, the calendar invite the agent received still shows the old time — tell them.

Edit out of office

Leaving

Back in office

Reachable Covering active clients Emergency contact